This is the privacy statement of FairSights B.V., Veemarktkade 8, 5222 AE ’s-Hertogenbosch in the Netherlands (further herein also ‘FairSights’ and ‘we’). This privacy statement applies to the processing of personal data of everyone visiting our website or being in contact with us. In this privacy statement you will find information about the way in which we treat personal data. If after having read this privacy statement you still have questions, if you want to exercise your rights pursuant to the General Data Protection Regulation (‘GDPR’) set out in this privacy statement or other legislation and regulations about personal data, or if you want to lodge a complaint about the use of your personal data, you can contact us by phone (+31 (0) 85 0020 864) or via e-mail (firstname.lastname@example.org). If you are not satisfied with the way in which your complaint has been dealt with or if you prefer no to file your complain with us, you can also lodge them with the Dutch Authority of Personal Data via the website autoriteitspersoonsgegevens.nl.
FairSights and the consultants handling your case are responsible for processing your personal data en in doing so will do it with the greatest possible care and obviously comply with the rules arising from GDPR.
Process Personal Data
Consultancy file. For a consultancy assignment, FairSights processes the personal data that customers provide us. This includes contact details such as name, address, e-mail address, telephone number and personal details that are relevant to the assignment. Depending on the subject of the consultancy topic, this may also concern sensitive and/or special personal data.
Invoicing. When accepting an assignment, FairSights also processes data that are necessary for sending invoices and processing payments for the services that we perform. In addition to contact details, this includes bank account numbers and other necessary payment details of the customer to take care of the costs of the assignment.
Contact. If you contact us via the contact form on this website, by mail or by telephone, FairSights processes the information that you provide. This concerns contact details (name, e-mail address, telephone number) and the reason why you contact us.
Analysis of website visitors. This site uses Google Analytics to analyse how visitors use our website via 'cookies' (text files placed on your computer). This also stores (part of) the IP address of visitors. For more information, see our Terms & Disclaimer.
Use Personal Data
Consultancy file. Fairsights and its consultants use the personal data that you provide in connection with the activities performed as part of the consultancy assignment. Because it may be the case that sensitive and/or special personal data are processed during the assignment (and this is not always clear in advance), we ask your consent to process personal data. Parties give this consent by ordering a proposed consultancy assignment in writing or orally. They always have the right to withdraw their consent, but this can have consequences for the execution of the assignment by FairSights.
Invoicing. We use the payment data that parties have provided FairSights to invoice our work in the context of the consultancy assignment. This processing is necessary to carry out the agreement that customers have formed with us.
Contact. We use the contact details that parties provide to FairSights to contact them if necessary. We process these personal data because this is necessary for representing our justified interest, namely the interest of being able to perform our activities and to secure new assignments.
Newsletter. FairSights also uses e-mail addresses provided to occasionally send newsletters about our services or as part of a free of paid subscription. For parties that have given us an assignment, there is a so-called 'existing customer relation' and we will send newsletters based on our justified interest. For those who have never used our services before but have come into contact with us in another way (for example, by completing the contact form or sending an e-mail with a question), we first ask permission to send newsletters before we do this.
Analysis of website visitors. The data FairSights collects about visitors to the website are only used to keep statistics about website visits. The data are stored in an anonymous form.
Store Personal Data
Consultancy file. In principle FairSights saves the consultancy file, and the personal data included in it, for twenty years after the file has been closed, in connection with the maximum period of limitation. In exceptional cases, we will store a file for longer than twenty years if, for instance, if the period of limitation has been interrupted or if FairSights thinks there is a justified interest to store the file for a longer period.
Administration. FairSights retains our administration including the invoices and other records on which the personal details of the parties are stated for a period of seven years after the close of the financial year in order to comply with the fiscal retention obligation.
Other contact details. FairSights stores other contact details for one year after the most recent contact, unless the parties involved submit a request to us to remove the data sooner.
Analysis of website visitors. The details of website visitors are retained two years after the visit to the website in accordance with the standard settings of Google Analytics.
Share Personal Data
The details of parties involved in a consultancy assignment are stored in a digital file and may appears in e-mails sent or received by FairSights and its consultants, and are therefore stored with them (and processed) by our ICT providers. In addition, FairSights forwards the payment data that the parties provide to us for invoicing purposes to the accounting firm that carries out our financial administration and reporting. FairSights has entered into a processor agreement with this party in which at least the same level of security and confidentiality has been stipulated as you may expect from us.
FairSights will not provide obtained personal data to third parties, unless we are obliged to provide certain data pursuant to applicable legislation and regulations, for instance to the judiciary or the police in connection with preliminary investigation proceedings.
Secure Personal Data
We have taken appropriate technical and organisational security measures to protect your personal data against loss, abuse and unauthorised access by third parties. Moreover, we also oblige and select our ICT providers on the basis of the same security measures.
Rights Interested Parties
All parties of which FairSights stores personal data have the following rights when it comes to their personal data:
Right to inspect your own personal data and to receive a copy thereof.
Right to rectification of personal data if these are inaccurate or incomplete.
Right to object to processing and/or, in certain cases, the right to restrict it.
Right to have your personal data deleted in certain cases (‘right to be forgotten’).
Right to obtain your personal data in a structured, common and machine-readable form and to transfer that data to another.
For more information about these rights and when you can exercise them in Articles 15 up to and including 20 of the General Data Protection Regulation. You can exercise your rights by contacting us via the aforementioned e-mail address or telephone number.
Sometimes there might be a change in the personal data FairSights processes or in applicable laws and regulations. In that case we may adjust this privacy statement. In the event of major changes, we will place a notification on our website and/or inform you of the amendments by e-mail.